OHS Checklist & Industrial Gas Regulations: How Businesses Stay Safe & Standards Compliant

In the HORECA (Hotel, Restaurant, Catering) and manufacturing industries, gas is not just an energy source. It is the lifeblood of operations: without gas, kitchens stop, production stalls, orders are canceled, and reputations can fall.
But behind its benefits, gas also holds great risks: leaks, fires, even explosions.

Many cases in Indonesia attest to this. The Ministry of Manpower reports that every year there are hundreds of fuel-related work incidents, including industrial LPG. The main problem? OHS negligence and gas vendors who do not comply with standards.

For CEOs, Procurement, and Kitchen Managers, safety & compliance is not an option, but a necessity. If you choose the wrong vendor or neglect to follow SOPs, the impact can be billions of rupiah and lives at stake.

This article will discuss a complete guide to industrial gas OHS and compliance, a practical checklist, and how to choose a safe vendor.

What is OHS and Why is it Important in Industrial Gas

OHS (Occupational Safety & Health) is a standard that ensures all work activities are safe, healthy and free from fatal risks. In the context of industrial gases, OHS includes:

• Suitable tube storage
• Safe transportation and distribution
• Pipe & valve system maintenance
• Training of staff handling gas

Why is this important? Because the risks of gas are invisible. The slightest leak can be catastrophic. Global statistics show that 80% of gas accidents are due to human error & SOP negligence.

Gas Regulatory Standards in Indonesia

To ensure safety, there are a number of regulations in place:

• SNI (Indonesian National Standard): Regulates tubes, valves, seals, and distribution procedures.
• ISO 9001 (Quality Management): Guarantees that the vendor has a quality management system.
• ISO 45001 (Occupational Health & Safety): Regulates occupational safety in the use of gas.
• SOP K3: Technical procedures that every company must implement.

💡 Important note: Procurement must ask for vendor compliance documents every time we work together. If the vendor can't provide certification → it's a red flag.

The Role of Procurement, Kitchen Manager, and CEO in Compliance

1. Procurement Manager
   • Ensure gas vendors have ISO & SNI certificates
   • Contract negotiation with clear SLA (Service Level Agreement)
   • Request QC (Quality Control) proof of each shipment
2. Kitchen Manager / Operational Manager
   • Checking the condition of tubes & valves before use
   • Store tubes in a location according to OHS standards
   • Train kitchen staff on SOPs for gas usage
3. CEO/Owner
   • Establish an internal safety policy
   • Allocate budget for compliance (don't just chase low prices)
   • Choose a long-term vendor that is proven to be safe

Practical OHS Checklist for Industrial Gas

Here are 15 key points that can be used immediately in the field:

1. Make sure all tubes have the official SNI logo
2. Valve & seals checked before received from vendor
3. Use distribution pipes according to industry standards, not fake assemblies
4. Store the tube in a well-ventilated room, away from heat
5. Separate empty tubes & full filled tubes
6. Never stack tubes in more than 2 stacks
7. Record tube serial numbers for audit & stock rotation
8. Install gas leak detector in bulk kitchen/warehouse
9. Train kitchen staff on emergency evacuation procedures
10. Provide special fire extinguishers for gas fires
11. Conduct routine inspections at least once a month
12. Vendors are required to submit QC reports for each shipment
13. Have an emergency SOP if stock runs out suddenly (emergency delivery)
14. Vendors have K3 certified fleets & drivers
15. All shipping documentation is organized & audit-ready

Risks of Ignoring Compliance

Ignoring OHS & compliance is not just a technical issue, but can have a big impact:

• Operational downtime: production stops, orders canceled.
• Financial loss: one day of kitchen stoppage = hundreds of millions lost.
• Loss of customer trust: if orders are not fulfilled.
• Legal risk: could be sanctioned or fail an external audit.
• Human lives: the risk of explosion is non-negotiable.

📌 Case example: A 4-star hotel in Jakarta failed an ISO audit because the gas vendor could not show QC documents. As a result, the contract with the corporate client was canceled.

How to Choose a Standards-Compliant Gas Vendor

A good vendor can not only deliver gas, but also:

• Guarantee the weight of the contents (rechecked before shipping)
• Have 24/7 scheduled & emergency delivery service
• All tubes, valves, and seals pass QC
• Administrative transparency (complete notes & reports)
• After-sales support → ready to provide technical assistance if there is a problem

💡 Tip: Don't just compare vendor prices. Compare compliance & safety guarantees.

Case Study: Failed Audit vs. Passed Audit

• Failed Audit Case: F&B factory failed audit because vendor did not provide proof of QC tube. Production was temporarily halted → loss of Rp 750 million.
• Passed Audit Case: A big restaurant in Bandung uses a vendor with complete ISO & SNI. The audit went smoothly, they even got a new contract because compliance was in order.

Steps to Implement OHS in Your Business

1. Create Internal SOP: based on the checklist above.
2. Choose Proven Vendors: ask for certificates & QC documents.
3. Train your Team: conduct basic OHS training every 6 months.
4. Periodic Audits: do a self-audit + have a vendor do regular audits.
5. Use Technology: install gas leak detectors & digital logs.

Conclusion

Industrial gas is the backbone of operations, but also a source of risk. Compliance is not an additional cost, but an investment in security & business sustainability.

The CEO, Procurement, and Kitchen Manager must work together to ensure OHS standards are in place-from the vendors selected, storage SOPs, to staff training.

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👉 Schedule a free technical consultation with our team to ensure your gas supply is 100% compliant.

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